Our Process
From idea to production in weeks, not months.
A structured, transparent process designed to deliver reliable automation systems fast. No surprises, no scope creep, no disappearing acts.
Fast, not rushed
Most projects go live within 2-6 weeks. We move fast because we plan well, not because we skip steps.
Full visibility
Shared boards, async updates, and regular demos. You always know where things stand.
Documentation first
Every system is documented before handoff. Your team can own and extend everything we build.
Measurable results
We define success metrics upfront and track them. If it does not save time or money, we do not build it.
What Every Engagement Includes
Strategy
- Workflow audit focused on time & cost leakage
- ROI first automation roadmap (no over automation)
Build
- Custom automation systems tailored to your stack
- Full implementation with testing and validation
Operate
- Monitoring, optimization, and maintenance
- Monthly performance & ROI reporting
- Team training & clear documentation
Typical Implementation Timeline
Week 1
Discovery & Scope
Week 1-2
Architecture & Design
Week 2-4
Build & Iterate
Week 3-5
Testing & Validation
Week 4-6
Go-Live & Handoff
Ongoing
Support & Optimization
Most teams start seeing time savings immediately after go-live.
The six phases of every project
Every engagement follows this structure. The timeline varies, but the discipline does not.
Discovery & Scope
Discovery & Scope
We map your current workflows, identify the highest impact automation opportunities, and define a clear scope with expected ROI.
This is where we separate signal from noise. We do not start building until we know exactly what to build, why it matters, and how we measure success.
Deliverables
- Process map of current workflows
- Prioritized automation roadmap
- Clear scope document with timeline
- Expected ROI and savings estimate
Architecture & Design
Architecture & Design
We design the system architecture, select the right tools, and create a technical blueprint before writing a single line of code.
Good automation starts with good architecture. We design systems that are modular, maintainable, and built to handle edge cases from day one.
Deliverables
- System architecture diagram
- Tool and integration selection
- Data flow mapping
- Error handling strategy
Build & Iterate
Build & Iterate
We develop in fast iterations with clear feedback loops. You see progress in real time and can steer the direction at every checkpoint.
We do not disappear for weeks and come back with a surprise. You are in the loop at every stage, and we adjust fast based on what we learn.
Deliverables
- Working prototype within first week
- Regular demo sessions
- Shared project board with full visibility
- Iterative refinement based on feedback
Testing & Validation
Testing & Validation
Comprehensive testing across all scenarios: happy paths, edge cases, error handling, and load. We validate before anything goes live.
Automation that breaks at 02:00 is worse than no automation. We test relentlessly so your systems run without babysitting.
Deliverables
- End to end test coverage
- Edge case documentation
- Monitoring and alerting setup
- Performance validation
Go-Live & Handoff
Go-Live & Handoff
Stable deployment with full documentation. We hand over everything: code, docs, access, and knowledge so your team can own it.
No vendor lock-in. You own everything we build. We document it so well that your team can maintain and extend it without us.
Deliverables
- Production deployment
- Complete technical documentation
- Team training session
- Full access and ownership transfer
Support & Optimization
Support & Optimization
Optional ongoing support to monitor, optimize, and extend your automation systems as your business grows and evolves.
Most clients keep us on retainer because their business keeps growing. We scale the automation with you, so you never fall behind.
Deliverables
- Proactive monitoring
- Performance optimization
- New feature development
- Priority support channel